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How can I protect my employees' SINs and personnel records?
You can protect your employees' personal information, including their Social Insurance Numbers (SINs) by storing all sensitive personal information in a secure area or on an encrypted computer system. Only allow access to it on a need-to-know basis.
If you find out that an employee's SIN has been stolen or is being inappropriately used or disclosed, take the following steps to minimize the damage that could result:
- assess the damage
- inform the employee(s) concerned
- if any criminal activity occurred, contact the police
- contact Service Canada and the Office of the Privacy Commissioner, and
- contact anyone else affected
