What information must be included in the contract of employment, if I am hiring a foreign student to work on campus?

Foreign students can only work at the school where Citizenship and Immigration Canada (CIC) has granted the student authorization to study. However, CIC’s policy states that a student enrolled in a post-secondary program may change their school or request a change to the condition of their current permit without applying for a new study permit. In this situation, a contract of employment issued by a learning institution (or an employer on campus) other than the one indicated on the study permit is deemed acceptable.

We have developed a sample employment contract (PDF version, 45 KB) to help employers who are hiring students on campus. If this sample is used,  it must be printed on letterhead. All shaded areas on the sample contract are mandatory fields, and must be completed to process a SIN request at a Service Canada Centre. The contract of employment must be an original (no photocopies).

An employer can use a different contract of employment, as long as it is an original that contains all the mandatory information requested and is printed on letterhead.

Here is a list of the mandatory information:

• Gender of the student
• Date of birth of the student
• Surname, Given Name of the student
• Study Permit Document Number
• Date the Study Permit was signed
• Date of expiry of the Study permit
• Name of the On-Campus Department or On-Campus Business hiring the student
• Employer's Name
• Civic address where the work will be performed
• Employer's Signature
• Employer's Telephone number
• Employees's Start and end dates of employment must fall within the dates indicated in the fields “DATE SIGNED” and “VALID UNTIL” of the study permit.
• Signature of student and Date signed