Funding: Canada Summer Jobs

Canada Summer Jobs provides funding to help employers create summer job opportunities for students. It is designed to focus on local priorities, while helping both students and their communities.

Canada Summer Jobs:

  • provides work experiences for students;
  • supports organizations, including those that provide important community services; and
  • recognizes that local circumstances, community needs and priorities vary widely.

Canada Summer Jobs provides funding to not-for-profit organizations, public-sector employers and small businesses with 50 or fewer employees to create summer job opportunities for young people aged 15 to 30 years who are full-time students intending to return to their studies in the next school year.

PDF Download

Download the PDF Version (208 KB) of the Canada Summer Jobs Applicant Guide.

The application period for Canada Summer Jobs 2014 is now closed and all applicants have been notified of the decision regarding their application. Please visit the website in the fall for information on applying for Canada Summer Jobs 2015.

Eligibility

Please note that submitting a complete and eligible application is a requirement for funding, but is not a guarantee of funding.

Eligible Employers

Not-for-profit organizations and public and private sector employers may apply for wage subsidies through the CSJ initiative.

Private sector employers must have 50 or fewer full-time employees across Canada to be eligible. Full-time employees are those working 30 hours or more per week with the employer.

Not-for-profit Employers

Entities under the “not-for-profit” category are established for purposes other than financial gain for their members. This category includes:

  • churches and religious organizations;
  • community groups, charitable and voluntary organizations;
  • associations of workers and/or employers as well as professional, industrial and occupational organizations;
  • boards of trade and chambers of commerce;
  • labour management and adjustment committees;
  • bands, tribal councils and other Aboriginal organizations established on a “not-for-profit” basis;
  • ad hoc groups established on a “not-for-profit” basis, including groups representing clients; and,
  • co-operatives recognized by the Canada Revenue Agency (CRA) as registered charities and non-profit organizations pursuant to paragraph 149 (1) (f) and (l) of the Income Tax Act.

Public Sector Employers

Entities are considered to be part of the public sector1 when more than 50% of their operating revenue comes from government appropriations (voted through parliament or annual legislation) and/or entities that must account for their activities to the government that provided their operating revenue.

Public sector employers include public health and public educational institutions and the terms “public health” and “public educational institution” comprise:

  • public hospitals, nursing homes, senior citizen homes, rehabilitation homes, etc.;
  • public community colleges and vocational schools;
  • public degree-granting universities and colleges;
  • school boards and their elementary and secondary institutions; and,
  • band schools.

Public sector employers also include municipal governments; the term “municipal governments” comprises:

  • municipal and regional legislative bodies and departments; and,
  • municipal and regional agencies and institutions that receive more than 50% of their operating revenue from municipal or regional government contributions or appropriations.

Private Sector Employers

Entities under the “private sector” category are established in order to generate a profit or to provide an economic advantage to their proprietors, members or shareholders. This category includes:

  • bodies, incorporated or unincorporated, including partnerships and sole proprietorships;
  • cooperatives;
  • self-employed persons;
  • Aboriginal organizations established on a “for-profit” basis;
  • federal Crown corporations operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes as indicated in Schedule III, Part II of the Financial Administration Act;
  • provincial/territorial Crown corporations recognized as operating in a competitive environment and not ordinarily dependent on appropriations for operating purposes;
  • private health and educational institutions; and,
  • independent owners of franchises2.

Ineligible Employers

Members of the House of Commons and the Senate, federal government departments and agencies, and provincial/territorial departments and agencies are not eligible for funding under the CSJ initiative.

Note: If an employer is deemed ineligible, the application will not be assessed.

Eligible Student Participants

To be eligible to participate in the CSJ initiative, individuals must:

  • be between 15 and 30 years of age at the start of the employment;
  • have been registered as full-time students in the previous academic year and intend to return to school on a full-time basis in the next academic year;
  • be a Canadian citizen, permanent resident, or person to whom refugee protection has been conferred under the Immigration and Refugee Protection Act3; and,
  • be legally entitled to work in Canada in accordance with relevant provincial/territorial legislation and regulations.

Eligible Costs

Wage Subsidy

Not-for-profit employers are eligible for up to 100% of the provincial/territorial adult minimum hourly wage. Public and private-sector employers are eligible for up to 50% of the provincial/territorial adult minimum hourly wage. Refer to your provincial or territorial legislation to confirm the minimum wage.

An employer may choose to pay more than the minimum wage; however, the percentage reimbursed through CSJ will apply only to the applicable provincial/territorial adult minimum wage rate. For example, if a private-sector employer pays a student $10.00 per hour in a province where the adult minimum wage is $8.50, the subsidy that will be provided through CSJ will be 50% of the minimum wage, i.e. $4.25.

Mandatory Employment Related Costs

Employers are required by law to make payments of the Mandatory Employment Related Costs (MERCs) for their employees. The costs include Employment Insurance premiums, Canada or Quebec Pension Plan contributions, vacation pay, Workers' Compensation premiums, or equivalent liability insurance (if applicable), health insurance and parental insurance premiums in Quebec and Ontario (if applicable), the Health and Post-Secondary Education Tax in Newfoundland and Labrador, and the Health and Education Levy in Manitoba.

For your information, payroll deductions tables can be found on the Canada Revenue Agency website.

Check with the appropriate provincial/territorial authorities to ensure that you have the most up-to-date rate information.

Not-for-profit employers are eligible for reimbursement of MERCs for up to 100% of the adult minimum wage in the province/territory where the activities will take place. All other employers are not eligible for funding to cover MERCs, in whole or in part.

Other Eligible Costs - Students with Disabilities

All applicants may be eligible for additional funding of up to $3,000 per student with disabilities to accommodate the student within the workplace. However, only personal tools and adaptations that students require to accomplish tasks covered under a CSJ contribution agreement will be considered eligible.

Eligible Activities

The job must provide meaningful work experience for a student. It must not contribute to the provision of a personal service to the employer (e.g. the job must not involve gardening, domestic services, child care services, etc., for the employer).

Jobs that take place outside of Canada are not eligible. A student hired for employment under the CSJ initiative must work in Canada for the entire duration of the approved funding period.

Duration and Hours of Work

Jobs funded under CSJ must be from six to sixteen weeks in duration. Normally, these weeks are consecutive. Depending on demand and available funding, approval may be given for fewer weeks than requested in the application.

The employer is expected to provide employment for the number of weeks approved. If employment is less than the minimum six weeks duration, the employment may be deemed ineligible (i.e. costs would not be reimbursed).

Jobs must be full-time (i.e. from a minimum of 30 to a maximum of 40 hours per week). Any weeks during which the employer provides fewer than the minimum 30 hours of work may be deemed ineligible. Some exceptions can be made for students with disabilities or with other barriers to working full-time.

Maximum Contribution

For the purpose of CSJ, the maximum contribution will normally be for a value no greater than $300,000 per employer per province/territory, including MERCs and overhead costs (if applicable).

Number of Participants

There is no maximum number of participants. Depending on demand and available funding, approval may be given for fewer jobs than requested in the application.


1 Some restrictions may apply in certain provincial/territorial jurisdictions (for example, Quebec legislation requires authorization for some organizations to obtain federal funds).

2 Franchise operators are considered eligible if there are 50 or fewer full-time employees working in the franchise owner's operations across Canada, regardless of the number of business numbers involved. Therefore, if a franchise owner has four coffee shops across Canada under four different business numbers, the total number of full-time employees for all four shops would have to be 50 or fewer in order for the franchise owner to be eligible.

3 Foreign students are not eligible.

Application Eligibility Criteria

Applications will be assessed in terms of both eligibility and assessment criteria.

Initial Application Checklist

Each application will be checked against the following criteria. Items 1 and 3 are eligibility criteria. The remaining items will be confirmed for each application before it can be recommended for funding.

  1. Was the application received or postmarked on or before the closing date?
  2. Has the application form been fully completed and signed by an authorized representative of the organization?
  3. Is the employer an eligible organization under the Program Terms and Conditions and other eligibility criteria?
  4. Is the duration of the proposed jobs between 6 and 16 consecutive weeks?
  5. Are the jobs full-time, i.e. 30-40 hours per week? (Part-time may be available to persons with a disability or other legitimate barriers to employment.)
  6. Is the total funding from all other sources and from this program, equal to or less than 100% of the wages to be paid to the student?
  7. If the value of the funding requested for the proposed jobs exceeds $100,000, has the employer declared, in the appropriate section of the Articles of Agreement, the amount and origin of funding from other sources?
  8. Are the jobs eligible in that they do not contribute to the provision of personal service to the employer?
  9. Does the salary meet the minimum wage requirements in the province or territory of the proposed activities?
  10. Does the employer identify that there is a collective agreement at their workplace or that they have unionized employees?
  11. Has the employer identified that they owe money to the Government of Canada?
  12. If the employer has declared that he/she has resorted to the services of a lobbyist or any individual within the organization that falls within the definition of lobbyist in the Lobbying Act, has he/she declared that this person is registered as a lobbyist under that Act?
  13. Does the employer describe how he/she will ensure that the student is aware of good health and safety practices in the workplace?
  14. Does the employer attest that the job would not be created without the financial assistance from this program?
  15. Are HRSDC files for this employer free of any documentation that would render this application non-acceptable based on documented evidence from previous agreements?

Assessment Criteria

Each eligible application will be assessed against the following assessment criteria and will be scored appropriately. Local priorities within the second assessment criterion are defined for each constituency; therefore, each application within a constituency will be assessed against the same local priorities.

For applications that include multiple job titles, each job title will be scored separately and a final score will be established for the application.

The final score will be used to rank the application within all the assessed applications received for the same constituency.

Job locally supports the provision of services in the community

  • To persons with disabilities
  • To newcomers to Canada
  • To Aboriginal peoples
  • To members of a visible minority
  • To persons who are homeless or street-involved
  • To other groups with social or employment barriers including literacy and numeracy
  • To children or youth
  • To seniors
  • Related to environmental protection
  • Related to crime prevention
  • Related to public health or safety
  • Related to cultural development or historical preservation

Scoring Guide

0 points – No job activities focus on the provision of community services listed in this criterion.
5 points – Some job activities are directly or indirectly focused on one or more of the community services listed in this criterion.
10 points – All job activities are directly or indirectly focused on one or more of the community services listed in this criterion.

Job supports local priorities

Priorities reflecting the local realities will be identified within the following framework:

  • Special events (sport, cultural or other events of a local, provincial/territorial, national or international scale)
  • Location (such as rural, remote or high unemployment areas)
  • Sector (such as the not-for-profit sector, tourism and agriculture)

Note: Local priorities may be added after the application process has begun to ensure responsiveness to unforeseen circumstances or events.

Scoring Guide

0 points – Not focused on a local priority
2 points – Indirectly focused on a local priority
5 points – Directly/fully focused on a local priority

See local priorities by province.

Job provides career-related experience OR early work experience

For jobs designed for post-secondary students:

Points will be awarded based on the degree to which the proposed job would provide career-related skills to a student. “Some link” refers to a general connection between the job and the targeted field of studies. “Direct link” refers to a clear and logical connection between the job and the targeted field of studies.

Jobs identified for secondary school students are recognized as an early work experience.

Scoring Guide

0 points – No link between the job and the targeted field of studies.
2 points – Some link between the job and the targeted field of studies.
4 points – Direct link between the job and the targeted field of studies.

OR

2 points – If the employer indicates that he/she is planning to hire a secondary school student.

Salary offered contributes to the student’s income

Points will be awarded to employers offering a salary above the minimum wage and to not-for-profit organizations offering to pay the MERCs.

Scoring Guide

0 points – Organizations offering to pay the minimum wage.
1 point – Organizations offering a salary above the minimum wage or not-for-profit organizations offering to pay the MERCs.
2 points – Not-for-profit organizations offering to pay the MERCs and offering a salary above the minimum wage.

Employer provides supervision and mentoring

An application requires information indicating that the student will be supervised. Supervision normally will be carried out on-site, but if it is not, there must be an alternative plan to compensate for the full or partial “remote” supervision.

The application should include provisions for: orientation, training, oversight of student work and feedback on the employee’s performance.

A student mentoring plan would focus on skills such as problem-solving, decision-making and working with others, and could extend to technical or specific skills associated with an occupation. Mentoring is a structured activity to assist the student in acquiring employability skills.

Scoring Guide

2 points – Plan for supervision
3 points – Plan for supervision and mentoring

Project activities are directed toward members of and support the vitality of an Official Language Minority Community

An Official Language Minority Community is one in which the official language spoken is not the majority official language in the province or territory.

To qualify as supporting the vitality and assisting in the development of an Official Language Minority Community, the job must require the use of the minority language. For example:

  • The student uses the minority language on site in day-to-day internal operations;
  • The student is required to use the minority language for external operations or for responding to external requests (customer service);
  • The student is involved in communications activities such as preparing written material, video, audio or web-based information; or,
  • The student is involved in activities promoting community development or cultural activities, museums, festivals or theatre, as well as all other activities related to tourism.

Scoring Guide

0 points – The employers has not indicated any activity in the job’s tasks and responsibilities that is directed towards members of an Official Language Minority Community.
3 points – The activities indicated in the job’s tasks and responsibilities are directed towards members of an Official Language Minority Community.

Employer intends to hire priority students

“Priority students” are:

  • Students with disabilities;
  • Aboriginal students; and,
  • Students who are members of a visible minority.

An application requires details of how the priority students will be recruited. The plan must be consistent with reasonable recruitment methods for the group(s) in the local context.

The application should detail agencies that will be contacted who serve the targeted group(s) of students such as Aboriginal Friendship Centres, Service Canada Offices, community youth centres, post-secondary educational institution employment services and other specialized services.

Points can also be awarded where the employers indicates that a qualified priority student has already been identified.

Scoring Guide

0 points – No indication that the employers intends to hire a priority student.
1 point – Yes, but there is no priority student recruitment plan in place.
3 points – Yes, and a priority student recruitment plan has been established or a priority student has already been identified.

Instructions for Completing the Application

A paper copy is available on the Service Canada website. It is essential that the application form be duly completed and signed.

Before you start...

You must carefully read this Applicant Guide and the CSJ Articles of Agreement. Before completing the application form, you should first read about the assessment process and tools provided in this Applicant Guide in order to better understand how your application will be assessed.

Important!

Complete only one application form if all the jobs requested are within the same constituency. If you are applying for multiple jobs based in more than one constituency, a separate application form must be submitted for each constituency. Ensure you have a copy of the local priorities for the applicable constituency when completing each application. The location of the proposed activities determines the constituency; not the mailing address of your organization. If you are unsure about constituency boundaries, consult the Elections Canada website.

To complete your application form, you will need the following information:

  • Legal name of your organization;
  • Common name of your organization, if different from the legal name;
  • Canada Revenue Agency (CRA) business number;
  • Workers' Compensation account number and rate or insurer name and policy number;
  • Mailing address of your organization;
  • Number of full-time employees working in Canada; and,
  • Date that your organization was created.

While completing your application form, be prepared to answer several questions and to provide detailed information about the job being created, such as:

  • the job titles and the number of students for which you are requesting funding;
  • a full description of the job's tasks and responsibilities, the plans for supervision and mentoring and health and safety practices;
  • the hourly wage rate to be paid to the students; and,
  • the hourly contribution that you are requesting from Human Resources and Skills Development Canada (HRSDC).

Part A – Employer Information

Note: The questions in the online application are in a slightly different order, but the same information is required.

1. Canada Revenue Agency Business Number

Indicate the 15-character number that the CRA assigned to you for making your remittances for employee deductions. The employer type corresponding to this number will determine the percentage of the minimum wage rate that may be eligible for funding.

To be eligible to receive funding for up to 100% of the minimum wage rate, your business number must correspond to a not-for-profit organization.

In order to complete an online application, you will need a business number. To obtain a business number, consult the CRA website. If you do not have a business number in time to apply, you may proceed by using the paper application form. However, if your application is approved, you will need to provide a CRA business number.

2. Legal Name

Indicate the legal name of your organization. If it is an acronym and it is not known provincially or territorially, indicate the legal name in full.

If your application is approved, the signed agreement returned to you will form a legally binding agreement with the Government of Canada. Any payments issued will be made out to this name. Please note that payments will be issued using the first 44 characters.

3. Common Name

Indicate the common name if it is different from the legal name or if you want to specify a particular department, branch or chapter. If it is an acronym and it is not known provincially or territorially, indicate the common name in full.

4. and 5. Telephone and Fax Numbers

Indicate the main telephone and fax numbers i.e. those normally used for business purposes.

6. Employer Type

Check the box that best describes your organization.

If you disagree with a Service Canada decision regarding the employer type, you must demonstrate in writing how and from whom the organization receives its operating revenue as well as how and to whom it must account for its activities.

7. Is there a collective agreement at the workplace or are the employees unionized?

If there is a collective agreement at your workplace or if you have unionized employees, you must provide written documentation from the union (using union letterhead) attesting to the fact that the union has been consulted and does not object to the job described in your application.

If you are applying using the paper application, you should attach the union concurrence to your application when submitting it. If you are applying online, you must send the union concurrence to Service Canada before your application can be approved. When you successfully submit your online application, a confirmation number will be provided. Please send the union concurrence with reference to your online application confirmation number to the appropriate address that can be found in the "Apply" tab.

8. Name and Telephone Number of Employer Contact Person

The contact person should be a person with whom Service Canada can communicate regarding your application or any consequent agreement. This individual should be fully informed on both the application and the proposed activities.

9. Email Address of Employer Contact Person

It is mandatory to indicate an email address if one exists. The inbox for this email address should be monitored regularly since this email address will be used to send you information regarding your application including the approval or rejection of your application.

10. Date the Organization was Created

Enter the year, month and day that your organization began operations.

11. Mandate and Main Activities of the Organization

Indicate your organization's mandate and provide a summary of its main activities.

12. Number of Full-Time Employees Working in Canada

Indicate the total number of full-time employees working for your organization across the country (not only those working in your branch). Full-time employees are those who work 30 hours or more per week.

13. Language

Indicate the language in which you wish to communicate and in which you wish to receive correspondence.

14. Mailing Address

Indicate your organization's mailing address to which all correspondence will be sent, including any payments.

15. Address of the Location of the Proposed Activities

Indicate the address(es) where the student will be working (including the postal code) if this address is different from the mailing address. This address cannot be a post office box (PO Box); it must be a civic address.

Will the proposed activities be held in different locations within the same constituency?

If the proposed activities will be held in multiple constituencies, a separate application must be submitted for each constituency. To determine if the different locations of the proposed activities are within the same constituency, consult the Elections Canada website.

16. The activities of your organization focus on the provision of services in the local community

Check the applicable boxes.

17. Are the proposed activities directed at members of an Official Language Minority Community?

An Official Language Minority Community is one in which the official language spoken is not the majority official language in the province or territory. For all provinces and territories except Quebec, the majority official language is English.

Applications will be assessed to determine if the proposed activities are directed toward the members of, and support the vitality of, an Official Language Minority Community. To qualify as supporting the vitality of and assisting in the development of an Official Language Minority Community, the job must require the use of the minority language. The description of the tasks and responsibilities of the job must highlight how it is directed at members of an Official Language Minority Community.

For example, the tasks and responsibilities of the job must require that the student use the minority language:

  • in day-to-day internal operations;
  • for external operations or for responding to external demands (customer service);
  • for communications activities, such as preparing written material, video, audio or web-based information; or
  • for promoting community development or cultural activities, museums, guided tours, festivals or theatre, as well as other activities related to tourism.

Note: During the assessment, points are awarded if the proposed activities are directed at members of, and support the vitality of, an Official Language Minority Community.

18. Have you applied or will you apply for other sources of funding for the job requested?

This question only applies to applications where the funding requested is in excess of $100,000.

Check the applicable box.

19. Do you owe any amount to the Government of Canada, under the legislation or a contribution agreement, for which you are currently in default?

Check the applicable box.

If you answered "yes" and you are applying online, you must send the documentation to Service Canada before your application can be approved. When you successfully submit your online application, a confirmation number will be provided. Please send the required documentation with reference to your online application confirmation number to the appropriate address that can be found in the "Apply" tab.

20. Lobbying

For additional information regarding the Lobbying Act, consult the Department of Justice website.

21. Workers' Compensation or Liability Insurance (if applicable)

The student must be covered by Workers' Compensation or equivalent liability insurance.

If you are a not-for-profit employer and the proposed activities will take place in New Brunswick, Newfoundland and Labrador, Nova Scotia, Prince Edward Island or Quebec, this information is not required as these provinces have a blanket agreement with a provincial commission or board.

Indicate the Workers' Compensation account number and the rate if you have Workers' Compensation coverage for the student. If you have liability insurance, indicate the name of the insurer and the policy number.

Part B – Job Details

In this section, you must describe, in order of priority, the jobs you are proposing and you must provide separate information for each job title. If you intend to hire more than one student for the same job title, describe it only once.

If you are applying for more than three different jobs and you are applying using a paper application, you must copy an entire Job Details page for each additional job title and attach it to your application when submitting it. If there is not enough space to appropriately respond to a section, you may record the information on a separate sheet and attach it to your application when submitting it.

Each student hired using CSJ funding must be assigned to one of the jobs described in this section. The aspects of the job (i.e. job title, hourly wage rate and tasks and responsibilities) must be as you had specified in this application. If you want to change any of these job details, you must contact Service Canada to obtain approval for the changes.

Depending on demand and available funding, if your application is approved, it may not be for all the jobs, weeks and/or hours per week requested.

22-24. Job Title

Indicate the job title of each job for which you are requesting funding and indicate the hourly wage rate including subsidy from HRSDC and other sources to be paid to the student. A job is considered different when one (or more) of the following varies: job title, hourly wage rate, number of weeks, number of hours per week or desired level of education of the student. Salaried positions need to be calculated as an hourly wage rate.

For each job title you must:

  • Indicate the tasks and responsibilities. The description of the tasks and responsibilities should reflect how the job is directed at members of an Official Language Minority Community and how it supports one or more local priorities if applicable. The local priorities that have been established for the constituency in which the proposed activities will take place can be found on the Service Canada website.
  • Indicate the supervision plan and mentoring plan. A plan for supervision is mandatory and it must specify who will supervise the student, what the nature of the supervision will be, the frequency of contact, etc. Supervision should be done on-site, but if this is not possible, indicate what mechanisms you will put in place to supervise the student.

    You must also describe any mentoring plan that there may have be for the student. A mentoring plan is a structured approach for helping the student develop basic skills such as problem-solving, decision-making and working with others, or specific skills associated with an occupation. The mentoring plan must describe how the student will be matched with the mentor, as well as how the mentoring goals will be established and achieved. Mentoring may also include other employability skills. For additional information, consult the Conference Board of Canada website.

    Note: During the assessment, points will be awarded if a plan for supervision or both a supervision plan and a mentoring plan are outlined.

  • Indicate your plan to ensure that the student is aware of good health and safety practices in the workplace.

Desired Level of Education of the Student

Check the applicable box. The term "career-related" means the job provides a post-secondary student with work experience related to his/her studies.

If the job is career-related, indicate one or more fields of academic studies from which you intend to hire a student and demonstrate how the field relates to the job.

Note: During the assessment, points will be awarded if the job provides a career-related work experience for a post-secondary student or an early work experience for a high school student.

Will your organization make special efforts to hire a priority student?

Check the applicable box.

If your organization will make special efforts to hire a priority student, indicate your recruitment plan to hire the priority student including the sources or mechanisms for recruitment. You will be expected to make all reasonable recruitment efforts to hire a priority student and to document these efforts. If you have already identified a priority student, indicate it. Should your application be approved, your recruitment and hiring plans may be monitored to determine whether they reflect what you stated in your application.

If you hire a student with disabilities, you may be eligible for additional funding of up to $3,000 per student to accommodate the student in the workplace. Only personal tools or adaptations required by the student in order to accomplish the tasks and responsibilities of this job will be considered eligible. If applicable, this can be discussed with Service Canada once your application has been approved, the student selected and the needs identified.

Note: During the assessment, points will be awarded if the employer intends to hire a priority student, and if the employer has an appropriate recruitment plan or has already identified a priority student.

The tasks and responsibilities of this job support the provision of services in the local community.

Check the applicable boxes. Ensure that the description of the tasks and responsibilities of the job clearly indicate how it supports the provision of these services.

Note: In the assessment, points will be awarded if the job's tasks and responsibilities clearly support the provision of one or more of these services.

Does this job support a local priority?

The local priorities that have been established for the constituency in which the proposed activities will take place can be found on the Service Canada website.

If you answered "yes", indicate one or more local priorities supported by the tasks and responsibilities of this job. The description of the tasks and responsibilities of this job must highlight how it supports one or more local priorities.

Note: During the assessment, points will be awarded if the job supports one or more local priorities.

Calculation of Employer's Total Cost Including Contribution Requested

If you are applying for more than three jobs and you are applying using a paper application, you must copy the Calculation of Employer's Total Cost Including Contribution Requested page and attach it to your application when submitting it. Once you have entered all the information for all the jobs, indicate the total of all the columns in the "Total" line at the bottom.

25(a). Job Title

In order of priority, indicate the job title for each job for which you are requesting funding.

25(b). Number of Students Requested

Indicate the number of students you are requesting for each job title.

25(c). Anticipated Start Date

Indicate the date that you want the student to begin employment. The earliest start date is April 21, 2014 and the latest start date is July 20, 2014.

You cannot hire the student before receiving the approval by Service Canada and the student cannot start the employment before the start date approved by Service Canada. If a student is hired prior to the approval by Service Canada, this indicates that you would have hired the student without the CSJ contribution. This makes the costs associated with the student ineligible for reimbursement.

25(d). Number of Weeks per Job

Indicate the number of weeks that the student will be required to work. The student must work between 6 and 16 consecutive weeks.

25(e). Hours per Week per Job

Indicate the number of hours per week that the student will be required to work. The student must work between 30 and 40 hours per week.

Under exceptional circumstances, students with disabilities or with other barriers to full-time employment are eligible to work part-time. If applicable, this can be discussed with Service Canada once your application has been approved and the student selected.

25(f). Total Number of Hours

Indicate the total number of hours for which you are requesting funding by using this formula: (Number of Weeks per Job x Hours per Week per Job) x Number of Students Requested.

If you are applying online, this total will be calculated automatically.

25(g). Wages – Hourly Rate to be Paid to the Student

Indicate the hourly wage rate including subsidy from HRSDC and other sources to be paid to the student.

As of December 2013, the adult minimum wage rates for the summer 2014 were known to be: Alberta: $9.95, British Columbia: $10.25, Manitoba: $10.45, New Brunswick: $10.00, Newfoundland and Labrador: $10.00, Northwest Territories: $10.00, Nova Scotia: $10.30, Nunavut: $11.00, Ontario: $10.25, Prince Edward Island: $10.00, Quebec: $10.15, Saskatchewan: $10.00 and Yukon $10.54.

Note: During the assessment, points will be awarded if the hourly wage rate paid to the student is above the minimum wage.

25(h). Wages – HRSDC Hourly Rate Contribution

Indicate the hourly wage rate that would be covered by HRSDC.

Not-for-profit sector employers are eligible to receive funding for up to 100% of the provincial or territorial adult minimum wage rate. Public and private sector employers are eligible to receive funding for up to 50% of the provincial or territorial adult minimum wage rate.

25(i). Not-for-profit Employers Only – Total MERCs Requested from HRSDC

You must read the information related to MERCs found in the "Eligibility" tab before completing this column.

If you are covering MERCs, indicate "0".

Note: During the assessment, points will be awarded if a not-for-profit sector employer is offering to pay the MERCs.

25(j). Total Contribution Requested from HRSDC

Indicate the total contribution requested from HRSDC by using this formula: (Total Number of Hours x HRSDC Hourly Rate Contribution) + Total MERCs Requested from HRSDC.

If you are applying online, this total will be calculated automatically.

25(k). Total Employer Contribution

Indicate the total amount of the contribution you will pay towards hiring a student. If you are applying online, this total will be calculated automatically.

If you are a not-for-profit sector employer, indicate whether you will require an advance payment to pay the student should your application be approved. The conditions under which advances may be provided are outlined as per Article 10 of the Articles of Agreement. The maximum advance that may be received is 75% of the total value of the agreement.

26 to 31. Signature of Employer

Should your application be approved, the Application/Agreement form (paper or online) becomes an agreement with the Government of Canada. Therefore, it is important that an authorized person signs the application or submits the online application. Read Article 45 of the Articles of Agreement prior to signature.

By submitting your application, you declare that you have read and understood this Applicant Guide and the Articles of Agreement and declare that the job would not be created without the financial assistance provided under a potential agreement.

If you are submitting your application online, a signature may be required later.

Next Step

Submit Your Application

You can submit your application online, by mail, or in person at any Service Canada Office. The online application is a fast, easy-to-use, and secure way of applying. By submitting your application online, you will:

  • have access to the application 24/7, from any location, allowing you to complete it at your convenience;
  • ensure the application is received immediately by Service Canada; and,
  • receive a confirmation number, acknowledging the application has been received.

Online: Your online application must be submitted by 23:59 (Pacific Standard Time), on January 31, 2014.

In person: Your application must be received before the close of business of the Service Canada Office on January 31, 2014. Consult the Service Canada website for the hours of service for the Service Canada Offices.

By mail: Your application must be postmarked on or before January 31, 2014. The application must be sent to the province or territory of the location of the proposed activities. Consult the list of addresses below:

Newfoundland and Labrador

Canada Summer Jobs
223 Churchill Avenue
PO Box 8548
St. John's, Newfoundland and Labrador
A1B 3P3

Prince Edward Island

Canada Summer Jobs
85 Fitzroy Street
PO Box 8000
Charlottetown, Prince Edward Island
C1A 8K1

Nova Scotia

Canada Summer Jobs
7001 Mumford Road
PO Box 1800
Halifax, Nova Scotia
B3J 3V1

New Brunswick

Canada Summer Jobs
PO Box 12000
Fredericton (New Brunswick)
E3B 5G4

Quebec

Édifice Topaze (Canada Summer Jobs)
1305, du Blizzard Street, 2nd floor
Quebec, Quebec
G2K 0A1

Ontario

Canada Summer Jobs
430 Courtneypark Drive E
Mississauga, Ontario
L5T 2S5

Manitoba

Canada Summer Jobs
100 – 6712 Fisher Street SE
Calgary, Alberta
T2H 2A7

Saskatchewan

Canada Summer Jobs
100 – 6712 Fisher Street SE
Calgary, Alberta
T2H 2A7

Alberta, Nunavut, Northwest Territories

Canada Summer Jobs
100 – 6712 Fisher Street SE
Calgary, Alberta
T2H 2A7

British Columbia and Yukon

Canada Summer Jobs
100 – 6712 Fisher Street SE
Calgary, Alberta
T2H 2A7

Please note that only one copy of your application should be submitted to Service Canada. Submitting multiple copies of the same application and/or by different methods may cause longer processing times.

Those applying by mail or in person will receive a letter of acknowledgment within twelve days. For applicants submitting an online application, an electronic confirmation of successful receipt will be considered the acknowledgement of receipt of your application.

Approval Process

All assessed applications within a constituency will be ranked according to their assessment score, and a list of recommended projects will be established. This list will include applications that can be approved within the budget for the constituency.

Service Canada will inform you of the status of your application in April. All decisions on rejected or approved applications (according to budget availability) will be confirmed in writing (i.e. by email or by mail).

Application/Agreement

If you submit a paper application and if it is approved, the application will become the contribution agreement between your organization and the Government of Canada.

When your application is approved, the “Calculation of Approved Canada Summer Jobs Contribution Amount” document signed by an appropriate delegated authority for Canada will be returned to you, along with other appropriate forms and tools.

If you submit your application through the online process, please be informed that a signature may be required at a later date.

Decisions regarding the assessment of applications are final. There is no recourse (i.e. there is no right of appeal). However, Service Canada will provide the name of a contact person to address any questions you may have regarding your application.

Please note that successful employers may be randomly selected for inspections and audits as per the article 24(2) of the CSJ Articles of Agreement.

Privacy Notice Statement

The information you provide is collected under the authority of the Department of Human Resources and Skills Development Act. Completion is voluntary, however, refusal to provide information will result in your application not being considered for funding. The information will be used to determine your eligibility for CSJ, its administration and for subsequent evaluation and accountability purposes. The information you provide may also be used for policy analysis and/or research purposes. In order to conduct these activities, various sources of information under the custody and control of the Department may be linked.

The information you provide may also be shared with your respective Member of Parliament to ensure local priorities are considered and the lists of projects are validated. Information will be disclosed in accordance with the Privacy Act and Department of Human Resources and Skills Development Act.

Personal information is administered in accordance with the Privacy Act and other applicable laws. You have the right to the protection of, and access to, your personal information. It will be retained in Personal Information bank HRSDC PPU 293. Instructions in obtaining this information are outlined in the government publication, entitled Info Source, copies of which are located at all Service Canada offices or available online.

Please note you can withdraw your application after submitting it.

Contact Us

For more information, you can visit the Employers section of the Service Canada website, call 1-800-935-5555 (TTY: 1-800-926-9105) or visit a Service Canada Office.