Applicant Guide for Skills Link and Career Focus Programs

Further Considerations

Environmental Impact of Proposed Activities (if any)

Applicants must provide a description of any environmental impact of the project and the environmental assessment that has been undertaken, where required under the Canadian Environmental Assessment Act. For further information about the requirements under the Canadian Environmental Assessment Act, visit the Canadian Environmental Assessment Agency's Web site or contact the nearest Service Canada Centre for details.

General Liability Insurance

Applicants must provide general liability insurance coverage that covers all participants, coordinators and staff for damages they might cause to third parties in carrying out project activities. Service Canada, however, makes no warranty or representation as to the adequacy of the policy coverage. Applicants are solely responsible for determining the policy's adequacy and for obtaining any additional insurance required.

Service Canada may cover participants for physical damages and/or personal injury. The comprehensive general liability insurance provided by the department is subject to certain exclusions, in particular the use of a vehicle. In such cases, sponsors should ensure that they have adequate automobile insurance coverage, whether public or private.

If applicants already have comprehensive general liability insurance, they must ensure their insurance is valid for the duration of any funding, or contribution agreement.

Workers' Compensation

Applicants must arrange for workers compensation coverage, or similar coverage, which is an eligible expense to the project, to cover participants and staff where required by law in each province or territory. In some provinces and territories, Service Canada may have a global agreement to cover participants and staff. Departmental officials will be able to tell applicants if a global agreement is available for projects in their area.

Occupational Health and Safety

Applicants must ensure that participants are working in a safe environment throughout the project. It is the applicants responsibility to supervise the participants work, provide health and safety information, and provide information sessions and safety equipment (if required) for all participants employed. Also it is the applicants responsibility to follow provincial/territorial labour standards.

For further information about health and safety, please refer to the brochure Are You in Danger? Health and safety in the workplace, available at the nearest Service Canada Centre.

Official Languages

It is the applicants responsibility to provide any services and activities, and offer any notices, advertisements or other materials relating to the project in both official languages according to instructions issued by Service Canada officials.

Conflict of Interest

All apparent or actual conflicts of interest, existing or potential, must be disclosed in the proposal. During the operation of the project, any conflict of interest that may arise must be disclosed to Service Canada and resolved to the satisfaction of Service Canada.

Nepotism

No participant who is a member of the applicant's immediate family, or a member of the family of a director or senior officer of the applicant, may be recruited unless there is prior approval by Service Canada.

To further clarify, the term immediate family refers to:

  • father, mother, stepfather or stepmother
  • foster parent
  • brother or sister
  • spouse or common-law partner
  • child, including child of common-law partner, stepchild, ward
  • father-in-law, mother-in-law
  • any relative permanently residing with the coordinator or a director or senior officer of the applicant.

Sub-Contracting

Project applicants may choose to seek the assistance of another organization in achieving the objectives or delivering the activities necessary to support the proposed employment intervention. The costs associated with this assistance would then become project costs and could be charged to the project, and paid by Service Canada.

If an applicant intends to have portions of the proposed activities completed by an independent party, prior approval by Service Canada officials is required if the amount is $25,000 or more. The approval process for the above-mentioned activity will require at least three bids and the applicant must select the one offering the best value (or lowest costs).

Any intention to enter into such an agreement with another organization must:

  • be disclosed to Service Canada,
  • may require prior written approval of Service Canada, and
  • represent fair market value. Depending on the value of the contract, a fair and competitive process with at least three bids may be necessary.

Applicants must declare any conflict of interest related to the use of possible contractors or sub-contractors. Examples of conflict of interest may include, but not be limited to organizational affiliations, forms of ownership arrangements, shared board members, etc. Service Canada must be informed of these types of scenarios, and sponsors must receive formal written approval from Service Canada prior to entering into such contracting or sub-contracting arrangements.

Project Participation Fees

Applicants shall not request the payment of any charge or fee from the participants for their participation in the project.

 

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